Third Party Event Application - Boys & Girls Clubs of Greater Scottsdale

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Third Party Event Application

*Completion of this form does not ensure approval. You will receive written approval or denial from Boys & Girls Clubs of Greater Scottsdale within seven (7) days of receipt of the application.

"*" indicates required fields

Event Organizer Information

Are you an:*

Individual?

Organization/Company?

Name*

First Last

Name of Organization/Company/Individual planning the event:*

Email*

Phone*

Event Information

Event Name*

Preferred Event Date*

MM slash DD slash YYYY

Start Time*

HH

:

MM

AM/PM

End Time*

Hours

:

Minutes

AM/PM

Event Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

If unknown at this time, please enter your address.

Estimated Attendance*

Event Website (if applicable)

Is this event:*

Open to the public?

By invitation only?

Is this a first-year event?*

Yes

No (please enter year below)

How many years have you hosted this event?*

Does your event require a city or state license?*

Yes

No

Please briefly describe your event:*

Why have you selected Boys & Girls Clubs of Greater Scottsdale as the beneficiary of this event?*

Are there other beneficiaries besides Boys & Girls Clubs of Greater Scottsdale?*

Yes

No

Please list the other organizations:*

Will ou need the Boys & Girls Clubs of Greater Scottsdale logo for promotional use?*

Yes

No

How will you promote your fundraiser?*

Please provide all your social media handles:*

Please list any sponsors tied to this event:*

Financial Information (Please Estimate)

Total Event Proceeds/Goal:*

Total Expenses:*

Method of raising funds, including any fees to be charged, sponsorships, auctions etc.*

Do you plan to pay an individual or organization to help plan, manage or conduct the event?*

Yes

No

Please provide details:*

Name(s) of any organization with whom you will have any contract or agreement in relation to this event:*

Describe the terms of your donation to BGCS (ie. 100% of event proceeds, 75% of ticket sales, 100% of auction/raffle proceeds.)*

Does your company plan to match the amount raised?*

Yes

No

Other

Consent*

The organization/individual sponsoring the event assumes all risks and liabilities associated with the event and hereby releases and holds harmless Boys & Girls Clubs of America and Boys & Girls Clubs of Greater Scottsdale and its directors, officers, employees, agents and successors and assigns from and against any and all claims, damages, liabilities, costs and expenses, including reasonable attorney’s fees, arising out of or which may occur in conjunction with the event.

• I/we agree that if the event I/we wish to coordinate is approved by Boys & Girls Clubs of Greater Scottsdale, I/we agree to abide the policies and guidelines documented in this packet. It is also agreed that the funds raised from the event will be remitted to Boys & Girls Clubs of Greater Scottsdale within seven (7) days of the event or within alternative terms mutually agreed upon.

Proposed by:*

First & Last Name of Event Organizer

Today's Date*

MM slash DD slash YYYY

Title*

Title of Event Organizer

Contact Us

Make Change Valley of the Sun United Way

In Case You Missed It is a weekly email recapping what has been posted on the social media profiles of Boys & Girls Clubs of Greater Scottsdale.

Email *

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Example: Yes, I would like to receive emails from Boys & Girls Clubs of Greater Scottsdale. (You can unsubscribe anytime)

Constant Contact Use. Please leave this field blank.

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